1:1 Direct
One-on-One Meetings
Send personalized links for 15, 30, or 60-minute private consultations with instant calendar booking.
14 Core Capabilities
Automated Calendar Scheduling Built for Higher Conversions
Eliminate email back-and-forth forever. Share customizable booking links with real-time Google and Outlook calendar synchronization, multi-format meeting types, smart buffer protection, timezone intelligence, and automated reminder alerts.
- No credit card required
- Free 7-day trial
- 2-minute setup
Booking Speed
< 30 sec
Frictionless client scheduling
Overview
< 30 sec
Booking Speed
Frictionless client scheduling
5+ hrs/wk
Time Saved
Eliminates email back-and-forth
87%
No-Show Drop
Via automated email & SMS reminders
0%
Collision Risk
Real-time multi-calendar conflict checks
- Multi-format support: One-on-One, Group Events, Collective & In-Person/Video Meetings
- Flexible monetization: Set up Paid Consultations or Free Discovery Calls with ease
- Advanced scheduling rules: Working hours, buffer times, daily booking limits & timezone sync
- Intake forms & automated email notifications for reliable reminders and seamless prep
14 Specialized Capabilities
Every capability included in Appointment Scheduling
Intelligent, Frictionless Booking Engine for Individuals & Teams
Multi-seat
Group Events
Allow multiple participants to book into a single workshop or group session with capacity caps.
Coming Soon
Round Robin Scheduling
Automatically distribute inbound meeting bookings equally across your sales or support reps based on availability.
Multi-Host
Collective Scheduling
Show only time slots where all required hosts and team members are simultaneously free.
Physical
In-Person Meetings
Specify physical meeting addresses, meeting rooms, or client office locations with map previews.
Virtual
Video Meetings
Automatically create a Meet Hour video room for every booking, so you and your clients can join the scheduled meeting with just one click.
Monetized
Paid Appointments
Collect an upfront payment or deposit through Stripe, PayPal, or Razorpay before confirming the booking.
Discovery
Free Appointments
Offer free introductory discovery calls, product demos, or quick check-ins with zero checkout friction.
Burnout Shield
Booking Limits
Set maximum meetings per day or week, enforce minimum advance notice, and limit future booking horizons to protect your calendar from overload.
Global Sync
Time Zone Detection
Automatically detect each client’s local timezone and dynamically convert all calendar slots with daylight saving adjustments for zero confusion.
Rules
Availability & Working Hours
Define customized daily working shifts, weekly availability templates, and date-specific overrides.
Rest Buffer
Buffer Time
Automatically insert 5 to 30 minutes of preparation or rest padding before and after each meeting.
Intake Forms
Custom Fields
Customize your booking forms with qualification questions, text fields, dropdowns, and file uploads to collect the information you need before each appointment.
Automated
Automated Email Notifications
Send instant calendar invitations , branded confirmations, reminder alerts, and follow-ups.
Before and after MyCaly
What changes when you switch to Appointment Scheduling in MyCaly
Without MyCaly
- Wasting 5 to 7 emails agreeing on a mutually open time slot
- Accidental double-bookings across personal and work calendars
- High no-show rates due to forgotten appointments and lack of timely reminders
- Manual creation and copy-pasting of video links before every call
With MyCaly
- Clients book an open slot in under 30 seconds directly from your live link
- Zero double-booking risk with instantaneous multi-calendar verification
- Automated calendar invites, reminders, and self-serve reschedule links
- Unique HD video rooms and calendar invites generated automatically
How it works
How Appointment Scheduling works in MyCaly
-
01
Connect & Configure
Sync your Google or Outlook calendar, set your available working hours, and customize duration options.
-
02
Share Your Link
Embed your booking widget on your website or share your custom URL in emails, social profiles, and proposals.
-
03
Automate & Meet
Clients select a time, receive instant confirmation with video links, and reminders keep no-shows near zero.
Technical specifications
| Calendar Protocols | OAuth 2.0 / CalDAV / Google / MS Graph |
|---|---|
| Sync Latency | < 400ms Real-Time Push |
| Time Zone Database | IANA TZDB 2026 Compatible |
| Notification Delivery | 99.98% Deliverability with DKIM/SPF |
See MyCaly in action, live
These are real MyCaly pages running right now. Open them, pick a time slot or register for the webinar, and see exactly what your clients will experience.
Demo appointment page
A booking page clients finish in seconds
Clients see your real-time availability, choose a date and time in their own time zone, add their details, pay if needed and instantly get a secure video meeting link.
- Live calendar with open time slots
- Booking summary with upfront payment
- Secure video call link for every booking
Frequently Asked Questions
Common questions about Appointment Scheduling in MyCaly.
How does MyCaly prevent double bookings if I have multiple calendars?
MyCaly checks all your connected Google and Outlook calendar accounts simultaneously in real time. Any busy block on any linked calendar will automatically hide that time slot from your public booking page.
Can clients reschedule or cancel appointments on their own?
Yes. Every booking confirmation and reminder email includes a secure self-serve link that allows attendees to pick a new open slot or cancel in accordance with your cancellation policy.
What is the difference between Round Robin and Collective scheduling?
Round Robin automatically assigns the meeting to one available team member (ideal for sales qualification or support), while Collective scheduling only offers slots when ALL selected hosts are free at the exact same time (ideal for multi-panel interviews or client reviews).
Can I set buffer times between appointments?
Absolutely. You can add pre-meeting and post-meeting buffers (e.g., 10 minutes) so you always have time to prepare, take notes, or rest between sessions.
Last updated: 3 November 2026
Your Schedule Shouldn't Slow You Down.
Start scheduling smarter with MyCaly. Connect your calendars, set your pricing rules, and start accepting client bookings today.
- Smart Scheduling
- Direct Payments
- HD Video Meetings